Privacy Policy

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Email: info@middlesexpartnership.com

What information we collect, use, and why

We collect or use the following personal information for recruitment purposes:

  • Contact details (eg name, address, telephone number or personal email address)
  • Employment history (eg job application, employment references or secondary employment)
  • Education history (eg qualifications)
  • Right to work information

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for recruitment purposes are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
  • Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
  • Collection and retention of CV information is carried out purely to ensure that candidates are immediately included in any preliminary (internal database) searches against all new incoming client requirements (jobs). All such information is treated in the strictest of confidence and absolutely never shared with any 3rd party without prior informed consent of the owner of that information (candidate).
  • Collection and retention of contact details is carried out purely to ensure the ease and efficiency of consensual communication. All such information is treated in the strictest of confidence and absolutely never shared with any 3rd party without prior informed consent of the owner of that information (candidate).

Where we get personal information from

  • Directly from you
  • Publicly available sources
  • Suppliers and service providers
  • Third parties:
  • Job Boards/CV Databases

How long we keep information

We retain CV and contact details for 1 year, before seeking consent to continue to retain said information on an annual basis.

This does not infringe upon your right to ask us to delete or otherwise remove your information from our systems.

Who we share information with

Potential Employers

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Last updated
3 September 2024